The Association of Pole-Lathe Turners and Green Woodworkers is now a company limited by guarantee. However, the organisation will continue to be run according to the following rules except where they are in contention with the Articles of Association and the Memorandum of Understanding. Amendments to these rules will be brought forward to the AGM of both the Limited Company and the Association run by the Company. These are held at the same meeting at the Bodgers Ball each year. The management rules of the limited company are also available.
- The Association shall be called the Association of Pole-Lathe Turners and Green Woodworkers;
its aims shall be:
- To promote the knowledge and study of pole-lathe turning and green wood crafts, the techniques of their use, their history and their future potential.
- To take all reasonable steps to support the continuance of the use of pole lathes and of greenwood crafts.
- To publish a newsletter as a means of communication between all those interested in pole lathes and green wood crafts.
- To promote demonstrations, courses, exhibitions, discussions and lectures relating to pole lathes and green wood crafts.
- Membership shall be open to anyone interested in pole lathes and the green wood crafts, who supports the aims of the Association. Membership shall commence from the date of dispatch of an appropriate acknowledgement letter from an authorised officer of the Association. A member will be an individual, family (including partners and children residing at the same address) or organisation who have paid an annual subscription. Membership includes the right to a single copy of each issue of the Association's Newsletter. The benefits of any insurance cover the Association may arrange will extend to an adult individual, (but not family) or no more than one nominated person from an organisation.
- The annual subscription shall be payable on joining. The level of subscription shall be fixed by the Association at its Annual General Meeting and shall become payable from the following 1st January.
- Any member whose subscription has not been received by the 31st day of January shall be deemed to have resigned unless the Executive Committee shall decide otherwise. The Executive Committee may by notice in writing expel any member who shall offend against the Rules, or whose conduct shall in the opinion of the Executive Committee render them unfit for membership of the Association. Before any member is expelled the Secretary shall give them 7 days written notice to attend a meeting of the Executive Committee, and shall inform them of the complaints made against them. No member shall be expelled without first having an opportunity of appearing before the Executive Committee, and answering complaints made against them.
Officers and Executive Committee
- The Officers of the Association as provided by these Rules shall be a Chairman, Secretary and Treasurer. A president and six vice-presidents may be elected annually at a General Meeting and shall be Officers within rule six, but without voting rights. The Chairman, Secretary, Treasurer and any other officers shall be elected annually at the Annual General Meeting, and shall hold office until the next Annual General Meeting.
- The Executive Commitee shall consist of:
- The Officers of the Association
- Not less than 3 nor more than 12 other members (elected committee members) to be elected by the Association in General Meeting.
- The Executive Committee shall meet at least three times in every year and shall at its first meeting after the Annual General Meeting fix the quorum for its subsequent meetings until a new quorum is fixed under this rule. It may fill any casual vacancies in the Executive Committee, or in the appointment of Auditors, and it may co-opt any other member or members provided that the number of co-opted members shall not exceed three at any one time.
- The management and control of affairs, funds and property of the Association shall be in the hands of the Executive Committee (constituted in accordance with Rule 6). The Executive Committee shall have full power of interpretation of these Rules, and shall decide all questions as to their construction.
- Nominations for the election of elected Committee members must be made in writing and received by the Secretary not later than 21 days before the date of the Annual General Meeting; but nominations may be made at the meeting in respect of any vacancies for which written nominations have not been received. If the number of nominations exceeds the number of vacancies, voting shall be by ballot by the members present at the meeting.
- At the Annual General Meeting each year, all officers and other members of the Executive Committee shall retire, and shall be eligible for re-election. The Chairman, Secretary and Treasurer, after five years in such office, shall not be eligible for re-election to such office for the following year unless the Annual General Meeting decides otherwise, but shall be eligible for election to any other office.
Auditor and Accounts
- An Auditor shall be elected each year at the Annual General Meeting, and shall hold office until the next following Annual General Meeting. The Auditor shall be eligible for re-election on retirement. The financial year of the Association shall end on the 31st March each year.
- An Annual General Meeting shall be held at least once in each year on a date and at a place to be determined by the Executive Committee, which shall present a report of its proceedings, the affairs of the Association and an audited Statement of Accounts.
- The Executive Committee may at any time and the Secretary shall on written request of any 20 members of the Association, stating the business for which it is required, convene at not less than one months notice an Extraordinary General Meeting for any specific purpose, and the notice shall state the business to be transacted at the meeting.
- The quorum for a General Meeting shall be the number of the full committee plus three except at the Inaugural General Meeting where it shall be six, and all matters shall be decided by a simple majority of those attending and voting, and in the case of equality of votes the Chairman of the Meeting shall have second and casting vote.
- No alteration or addition to these Rules (except so far as the same are reserved to the Executive Committee or to the Association in General Meeting under these Rules) shall be made except by resolution passed by a three quarters majority of these present and voting at a General Meeting.
- Notice of every General Meeting with an agenda shall be sent by post to each member whose address is known to the Secretary at least fourteen days before the date of the meeting. Any member wishing to propose at the Annual General Meeting any alteration of the Rules, or any other business of importance shall notify the same to the Secretary at least one month before the Annual General Meeting. The Secretary shall include notice of such proposition in the Agenda of the next Annual General Meeting where such proposition is to be discussed at the meeting.
- The Association can be dissolved by a resolution passed by a three-quarters majority of those present and voting at a General Meeting. In such case, its net assets after payment of all expenses shall be given to a charity or charities nominated by the last Executive Committee.